Free Online Quotation Generator (Estimate PDF) – Free Online Invoice & Quotation Generator

A quotation (often called an estimate) helps you agree on scope and pricing before you start work. With this quotation generator, you can create a professional quote online, preview it in real time, and export a PDF that looks consistent on every device. Templates make it easy to keep your branding consistent across proposals, estimates, and follow-up invoices.

This tool is built for speed: add client details, list services or items, apply taxes or discounts, and include notes and terms. When you’re ready, download a PDF quotation instantly—no signup required. That makes it ideal when you need to respond quickly to new inquiries, send revised pricing, or provide a formal estimate before booking.

Privacy-first by design, your documents stay on your device by default. You can create a quote without uploading files or creating an account, which is especially helpful when your proposal includes sensitive client information.

A quotation is typically sent before work begins. Once the client approves scope and price, you can issue the final bill as an invoice. Many users treat Quick Invoice Tool as a Free Online Invoice & Quotation Generatorso they can keep both documents consistent and export clean PDFs throughout the project.

Quotation checklist

• Client details, scope summary, and itemized pricing
• Validity date (how long the quote is valid) and key terms
• Taxes/discounts and a clear total
• Notes for next steps (deposit, timeline, what happens after approval)
• Export as PDF to preserve layout and professionalism

In many regions, “estimate” and “quotation” mean the same thing. The important part is setting expectations before work begins: what’s included, what isn’t, and how pricing is calculated. Adding a validity period and simple acceptance language can reduce delays when clients need internal approval.

Best practices for quotes

• Use clear, specific line items (avoid vague “services”)
• State whether taxes are included or added
• Add payment terms for deposits if you require one
• Keep the PDF layout consistent with your invoice template

If you revise pricing, resend a new PDF quotation with a clear version or updated date so clients know which quote is current. That’s also helpful if multiple stakeholders are reviewing the estimate. A clean, consistent PDF makes approvals easier and keeps your process professional.

Prefer a simple workflow? Create the quotation, get approval, then generate the invoice using the same details. Keeping both documents in the same style helps clients recognize your paperwork immediately.

When the quote is approved, issue the final bill using the free invoice generator. Many businesses start with a quotation and then send an invoice for payment once the work is delivered.

For a full walkthrough of fields and best practices, read how to create an invoice and quotation. If you’re comparing document types, see invoice vs quotation.