FAQ: Free Online Invoice & Quotation Generator

This FAQ answers common questions about creating invoices and quotations online, exporting PDFs, and how Quick Invoice Tool handles privacy. If you want a step-by-step walkthrough, read how to create an invoice and quotation. When you’re ready to generate a document, open the tools directly: free online invoice generator or free quotation generator.

Quick Invoice Tool is a Free Online Invoice & Quotation Generator designed for speed and clarity. The goal is to help you send client-ready PDFs without the friction of accounts, onboarding, or forced uploads. Below you’ll find quick answers, plus practical notes on privacy, templates, and exporting reliable PDFs.

Getting started

If you’re new to invoicing, start with the invoice generator when work is complete and you need to request payment. Use the quotation (estimate) generator when you need the client to approve pricing and scope first. Many businesses send a quotation, then send an invoice after approval or delivery.

Quick answers

Is this invoice and quotation generator free?

Yes. You can create invoices and quotations online for free and export PDFs instantly.

Do I need to sign up?

No signup is required. Open the generator, fill in your details, and download a PDF.

Where is my invoice or quotation data stored?

Documents are stored locally in your browser by default. This privacy-first approach helps keep your data on your device.

Can I add taxes, discounts, or service charges?

Yes. Add taxes, discounts, and other adjustments and the totals update automatically.

Can I customize invoice templates?

Yes. Add your logo, adjust accent colors, and include payment instructions in the footer.

What is a quotation (estimate)?

A quotation (estimate) is a proposal you send before starting work. It outlines scope, pricing, and terms so clients can approve.

What is an invoice?

An invoice is a document you send after delivery to request payment. It includes line items, totals, and payment instructions.

Can I download a PDF invoice or PDF quotation?

Yes. Use the Download PDF option in the builder/preview to export instantly.

Can I back up or restore my documents?

Yes. Export a JSON backup and import it later to restore your local vault.

Is my data secure?

This is a privacy-first tool that runs in your browser. Your documents stay on your device by default and you can work without uploading files.

Privacy (no uploads by default)

Invoices and quotations often include personal and financial details. Quick Invoice Tool is built to run in your browser, and documents are stored locally by default. That means you can draft and export PDFs without uploading files to a server just to use the tool. For full details, see the Privacy Policy and Terms & Conditions.

PDF export tips

PDF export is the most reliable way to share invoices and quotes because it preserves layout on every device. Before exporting, double-check client details, totals, tax lines, and payment instructions. If you send invoices internationally, make sure the currency formatting matches what the client expects.

Backups and restoring documents

Because documents are kept locally by default, it’s a good idea to export a backup if you change browsers or devices. If you use the vault/backup features, you can export a JSON backup file and import it later to restore your saved invoices and quotations. This keeps you in control of your data while still making it easy to continue your workflow.

More help

For templates and layout tips, visit invoice templates. For deeper troubleshooting and how-to articles, see the Help Centerand the User Guide.

If you’re comparing documents, read invoice vs quotation.